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Introduction

Using the Media Dropbox students and instructors can send media assets to you. When a user sends media via the Media Dropbox, it appears in the Instructor’s Media Inbox.

Note: The Media Dropbox does not automatically publish media to the course – but from the Media Inbox, you can easily add the media assets to the Course Collection.

On this page

The Media Dropbox workflow:

  • Add the Pick-n-Play tool to the module area (it will be visible to students by default)
  • Enable the Dropbox in Pick-n-Play
  • Users submit their media files via the Dropbox
  • Submitted media files appear in the Media Inbox. From here the videos can be reviewed and added to the Course Collection.

Adding the Pick-n-Play tool

If the Pick-n-Play tool hasn’t already been added to the module then follow these steps:

  1. Within a content area, rollover the Tools menu and under More Tools select the ShareStream Pick-n-Play link.

    Note: If prompted to copy Sharestream media assets into the course area, please select the No option and then select the Submit button.

  2. The Create Link: ShareStream Pick-n-Play page will open.  Select the Submit button.

    Note: If you wish to hide the Pick-n-Play tool from students set the Available option to No.

  3. The Sharestream Pick-n-Play link will be added to the module area:

Enable the Media Dropbox

To enable the Media Dropbox:

  1. In the ShareStream Pick-n-Play tool select the Enable Dropbox button.

  2. The Dropbox folder icon will appear in Pick-n-Play for both you and your students.

Submit media via the Media Dropbox

To send media using the Media Dropbox, do either of the following:

  1. Click the Dropbox icon and in the file browser that opens select a media file from your computer’s file directory.
  2. Or, drag and drop a file onto the Dropbox icon.

    Note: The drag and drop feature may not be supported by some browsers. The Dropbox Icon will show a spinning wheel and a progress bar to show file upload status

  3. When the upload is complete, the media asset will then appear in the Media Inbox.
  4. The first time a media file is sent to you via the Media Dropbox, the Media Inbox tab will be added to your Pick-n-Play interface. You will see text in red showing that you have a New item in your Media Inbox.

  5. Select the Media Inbox tab to view the media asset you have received.

Disable the Media Dropbox

You can select the Disable Dropbox link, which will remove the Dropbox from the student’s view and prevent them from sending media to your Media Inbox. Submitted files will not be lost.

To re-enable the Dropbox, select the Enable Dropbox button again.

Note: You can also use Blackboard's Adaptive Release tools to make the Pick-n-Play visible for a specific length of time.

Receiving Student Media in the Media Inbox

If students have submitted media to you through the Dropbox, select the Media Inbox tab in Pick-n-Play to view any added files.

Your Media Inbox link shows how many new media assets you have received. Any media added recently will appear with Is New! in red text.

You can use the Action menu in the Media Inbox to perform any of these actions:

  • Set to new to show a media file you have already played as “New” again.

    Note: This option is not available on New media files.

  • Play to watch the file in your Media Inbox
  • Information to see the Title and Contributor for the media asset
  • Add to course to include the media asset in your Course Collection (see the next section, Add Student Media to Your Course Collection).
  • Download to save a copy of the file to your computer
  • Delete to remove the file from your Media Inbox

Adding Student Media to Your Course Collection

You can add student media to your Course Collection from your Media Inbox.

  1. In the Media Inbox, click on the Action menu for the media asset in the thumbnail gallery and select Add to course.



    Everyone with access to the Pick-n-Play tool in the module will be able to see the student-media asset that you have added to the Course Collection page.

Share Media Assets

You can use the Share Asset option to publish ShareStream media assets outside of Blackboard Learn. This option is popular for sharing media by e-mail or posting media to external sites.

You can share links to media files in two ways:

  1. Generating a Deeplink, which allows you to copy the media asset’s URL. This URL can be sent to users by email for example.
  2. Generating Embed Code, which creates a link that includes a thumbnail of the media asset within a frame.

You can choose whether to share media assets with password protection or without - requiring the user to authenticate (meaning, to supply an Active Directory username and password) before they can watch the video.

Note: To add a ShareStream media asset directly to a Blackboard Learn course page, the best option is to use the Mashup Tool.

To share a media asset using a Deeplink:

  1. Under the Course Collection tab select Share Asset link beneath the Media Player.

  2. Select the Deeplink tab (selected by default).

  3. To select how you would like to publish the asset:

     

    To publish with password protection, keep the option checked for Asset published with password protection.

    To publish without password protection, uncheck the option Asset published with password protection.



    You will be prompted to confirm your selection.

  4. Copy the Deeplink code from the text box under the Deeplink tab and paste the full code into an HTML page, e-mail etc.

Share Media Using an Embed Code

To share media using the embed code:

  1. Under the Course Collection tab select the Share Asset link beneath the Media Player.

  2. Select the Embed Code tab.

    To publish with password protection, keep the option checked for Asset published with password protection.



    To publish without password protection, uncheck the option Asset published with password protection.



    You will be prompted to confirm your selection.
  3. Copy the Embed Code from the text box under the Embed Code tab and paste the full code into a HTML page. On the resulting web page, the link to the media asset will appear as a thumbnail of the media within a frame.

Using the Embed Code in Blackboard Learn

To add a ShareStream media asset directly to a Blackboard Learn course page, the best option is to use the Mashup Tool. However, to use the embed code in a Blackboard Learn content item:

  1. Highlight the embed code and copy it.
  2. In Blackboard’s content editor (available in content items, discussion boards, wiki, journals and grade center feedback etc). Select the HTML Code View button:



  3. And paste the embed code into the HTML Code View window that opens:



  4. Select the Update button to embed the HTML in the Blackboard window.

  5. Select the Submit button to save the content item.

    Note: The embedded video will appear as a yellow place-holder inside the content editor window. The video will only become visible when you select the Submit button and save and exit from the content editor. The media asset will appear as a thumbnail of the media within a frame.